Scan vendor bills, customer orders and invoices into verified Odoo drafts.
AI document OCR and 3-way reconciliation for Odoo 19: converts scanned PDFs and receipts into reviewed draft vendor bills, sales quotations and customer invoices with Bring-Your-Own-Key AI support.
$49$99one-timeLaunch offer
kalvyai Document Scanner is an intelligent OCR and 3-way reconciliation engine for Odoo ERP. Upload any business PDF, scan, or photo, and select one of three dedicated workflows: Purchase Bill, Sale Order, or Customer Invoice.
For vendor bills, the system matches line items against existing purchase orders and inventory receipts, catching quantity discrepancies, price spikes, and missing items before generating a draft. For customer purchase orders, it produces verified sales quotations; for customer billing, it creates draft customer invoices.
Built with safe ERP principles: it always creates reviewed drafts and never posts or confirms entries automatically. It works with 8 major AI vision providers (Google Gemini, OpenAI GPT-4o, Anthropic Claude, Groq, DeepSeek, and more) using your own API key with zero vendor lock-in.
Process vendor bills with 3-way matching, customer purchase orders into draft sales orders, and outbound sales documents into customer invoices.
Cross-checks vendor bill lines with purchase orders and warehouse receipts (picking), highlighting quantity or unit price mismatches.
Creates clean draft records only. Never posts accounting entries or confirms orders without human sign-off.
Compatible with Google Gemini, OpenAI GPT-4o, Anthropic Claude, Groq, DeepSeek, and local LLMs via ki_ai_base.
Matches contacts by VAT, email, phone, and name; matches products by internal reference (SKU), barcode, and vendor supplier codes.
Flagged issues are presented clearly with contextual evidence snippets so accountants can resolve differences in seconds.
Upload single or multi-page PDFs, high-resolution scans, or mobile smartphone photos directly from the browser.
Every extracted document and matching decision is saved with the original file attached to the Odoo chatter.
Install Document Scanner
Install ki_document_scanner and ki_ai_base in your Odoo database.
Configure AI Provider
Navigate to AI Base and enter your API key for Google Gemini, OpenAI, or Claude.
Upload Your First Document
Open Document Scanner > Upload, select whether it is a Bill, Order or Invoice, and drop your file.
Review & Confirm Draft
Check the extracted lines and discrepancy checks in the case cockpit, then click Create Draft to generate your Odoo record.
No. For financial safety, all scanned documents generate draft records in Odoo for human review and approval.
Yes! State-of-the-art vision models handle smartphone photos, wrinkled receipts, and skewed scans with high accuracy.
When processing a vendor bill, the engine checks open purchase orders and inventory receipts for the vendor, comparing quantities and prices to flag discrepancies.
Yes. You can use Google Gemini (including free tier keys) or any other supported provider in ki_ai_base.
Buying from us directly suits invoices in your company's name, several databases, or help with installation. We reply with a quote within one business day. Card checkout comes later.
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