Plug any AI model into ERPNext, with a hard monthly cap.
Connect ERPNext and any Frappe app to OpenAI, Claude, Gemini, Grok, Azure OpenAI and four more providers from one screen. Set a monthly token cap per provider and see every call in a usage log.
AI Base is the connection layer between ERPNext and the AI providers you choose. Add a provider, paste your own API key, and any Frappe or ERPNext app, yours or ours, can call that model through one function, with the same logging and limits everywhere.
The point is control. Each provider has a hard monthly token cap that is checked before a call is sent, so a runaway script or a busy month can't produce a surprise bill. Every call is recorded with the user, model, feature, linked document, tokens, duration and result, so you can see exactly where AI is used and what it costs.
Keys are stored encrypted and stay with managers: AI users can use the providers but never see the keys. With ERPNext, providers and usage are kept per company. It also runs on a plain Frappe site without ERPNext. You pay the AI providers directly at their prices; AI Base adds no subscription and no commission on usage.
OpenAI, Anthropic Claude, Google Gemini, xAI Grok, Azure OpenAI, Mistral, Cohere, Perplexity and NVIDIA NIM. Pick a provider, paste your key, and a sensible default model is filled in. Fetch Models lists every model your key can use, and any other model can be typed in.
Limit input and output tokens per provider per month. The cap is checked before a call is sent, not after the bill arrives. Zero means unlimited.
Provider, model, user, feature, linked document, company, tokens, duration and status. Failed calls are logged too, and tokens billed for a rejected answer still count.
Sends a tiny prompt to confirm the key and model work before anyone relies on them.
API keys are stored encrypted. AI Users can use the providers; only AI Managers and System Managers can add providers and enter or see keys.
Providers are tried in priority order. When one is busy, over its cap or can't read the file, the next one answers.
Send PDFs and images (JPEG, PNG, WebP, TIFF). Photos are rotated upright and resized to 2,400 px before sending, which keeps token use down.
Pass a JSON schema and get back a Python dict, ready to write into ERPNext fields without parsing free text.
Install the app
bench get-app https://github.com/Kalvyai-erpnext/ki_erp_ai_base --branch version-16, then bench --site <site> install-app ki_erp_ai_base. An AI Base icon appears on the desk.
Add a provider
Open AI Base › Providers › Add, choose the provider type and paste your API key. Click Fetch Models to pick from the models your key can use.
Set a cap and test
Enter a monthly token cap and click Test Connection.
Give people access
Give staff the AI User role (use providers, see usage) or the AI Manager role (add providers and keys).
Yes. The app is free and open source under the MIT licence. You use your own API keys and pay the AI providers directly at their prices. There is no subscription and no commission.
Calls to that provider stop until the next month or until a manager raises the cap. The cap is checked before each call is sent, so you are never billed past it.
Yes. Add required_apps = ["ki_erp_ai_base"] to hooks.py and call generate() from ki_erp_ai_base.api. It raises BudgetExceeded when a cap is reached, ProviderBusy for temporary failures you can retry, FileNotSupported when a provider can't read a file, and AIError for permanent ones. Usage is logged automatically.
Yes. Set the Base URL to your Ollama, vLLM or NVIDIA NIM endpoint, or to a gateway or proxy.
Yes. With ERPNext installed, each provider and usage entry has a Company, and User Permissions on Company apply. A provider without a company is shared by all companies.
No. It needs only Frappe, so CRM, Helpdesk, HRMS or your own Frappe apps can use it too.
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